SADDLEBROOKE WOMEN'S GOLF ASSOCIATION
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STANDING RULES 

Picture
  STANDING RULES
​Changes to Standing Rules
Change made January 21, 2019
**Change made August 4, 2019/August 16, 2019
Changes made February 17, 2020 (some information has been deleted which is not noted in red)
​
MEMBERSHIP
1.  The purpose of the SBWGA-18 is to provide events as designated by the Elected Board for the amateur women golfers of                SaddleBrooke HOA #1 or HOA #2 including renter members having a valid renter card of SaddleBrooke HOA #1, HOA #2.
2.  Dues are paid on an annual basis and include SBWGA-18 Membership Dues, AGA Dues, and the SBWGA-18 Handbook.  The            amount of the dues will be reviewed by the Elected Board annually and adjusted, if necessary.  The amount will be posted on        the SBWGA-18 website and the bulletin board.  Dues for the following year are payable beginning October 1 and are                        considered delinquent if received after November 30.  SBWGA-18 and AGA dues are NOT refundable after December 31.                Failure to pay said dues will result in a member losing her handicap service and membership, thus becoming ineligible to              play in any SBWGA-18 golf event.
3.  Eligibility is based on amateur status and a prospective member must have an established index with the USGA.  All players            will play to a course handicap of 40.  If a prospective member does not have a CURRENT USGA INDEX, she must establish              one by submitting THREE (3) 18-hole scorecards, SIX (6) 9-hole scorecards, or any combination that would equal 54 holes of            golf, properly attested and dated within the previous 12 months.
4. The Membership Chair will facilitate the connection between the Big Sister and New Member. The Big Sister Program is meant       to create a positive mentor relationship, to give encouragement, and to provide support and information to help the New              Member transition into the SBWGA-18.
5. Handicap only services will not be provided for a woman who has not been granted a SaddleBrooke HOA#1 or HOA#2 valid           renter’s card.
6.  In the event that any member of SBWGA-18 commits any act that causes discredit or disrepute to another member, and/or           the Organization, or fails to comply with the rules and regulations of SBWGA-18, that member shall be subject to suspension         or expulsion.  After two (2) suspensions within a two (2) year period, the member will be expelled for at least one full year or         permanently, depending on the severity of the behavior. These actions can be taken only after ten (10) days written notice             from the current Board, with the member’s right to be heard.  These actions shall be decided by a 2/3 vote of the members of       the current Board at any regular meeting or special meeting called for such purpose.
7.  An Honorary Membership will be offered to current or former members who are unable to participate in the SBWGA-18 golf         events, but wish to maintain their social relationships within the organization.  The member must make application to the             SBWGA-18 prior to the annual renewal deadline.  This is a social, non-voting membership with no annual fee, with the                     exception of the membership booklet.  Honorary Members will be included and noted as such in the membership booklet.
8. An Associate Membership is offered to current or former members of SBWGA-18. The annual fee, determined by the Elected        Board, will be posted online and will include Membership Fee, AGA fee, and a Handbook.  This is a less competitive option              without prize money where ladies will be able to obtain a tee time on Tuesday, Ladies League Day, and play with other                    members. They are not eligible to vote, hold office, or play in weekly sweeps, Major Tournaments or Inter-Club competitions          (Southern District, Catalina Cup, Kachina Dolls).  She will be expected to establish and maintain a USGA handicap and play by        the rules of golf. 
    An Associate member is encouraged to attend luncheons, tournament receptions and volunteer in league activities and to            play in Special Tournaments (entry fees and handicap restrictions apply).  
9.  Application for Associate Membership must be made prior to the annual renewal deadline of November 30 in order to be             included in the Handbook.  Dues will be reviewed by the Elected Board and will be posted on the website and bulletin board.         Associates may be reinstated to full membership any time during the year with an additional payment. The Associate                     Member is responsible for arranging her tee times through the Chelsea system or the phone system or through the Pro Shop.
10. Renters’ Guidelines – As addressed in the SBWGA By-Laws under Article III – Membership; renters are eligible to join the                 SBWGA-18.  Renters will pay the full dues. (Amended August 4, 2019/August 16, 2019)
11. The SBWGA-18 is an apolitical organization and as such does not support or endorse any candidate running for any kind of             office, except the SBWGA-18 board positions, nor any proposition or proposed law or amendment or any law except those             to the By-Laws and Standing Rules of the SBWGA-18 organization.  Furthermore, in keeping with established precedent,                 candidates shall not be introduced or allowed to address the membership during association meetings. 
​       (Amended May 20, 2019)
HANDICAPPING BASICS:  In 2020 The World Handicap System will be in effect.  Please refer to USGA handicap rules.
1.  A player is responsible for knowing her current USGA Handicap Index. A player must convert her current USGA Handicap                Index to a course handicap.  Course handicaps will differ according to different slopes and ratings of the courses played.
2.  To determine the course handicap for a particular course, check the course rating, slope and conversion tables provided on            the SBWGA-18 bulletin board, Handicap Essentials Notebook, or the SBWGA-18 Website. These tables  are available for all              tees.  Course and slope ratings are also available in the handicap computer system.
3.  Unless there are special rules posted for the event being played, convert the Handicap Index to the course handicap and               determine on which holes handicap strokes are given.  A player with a handicap of 18 would receive one stroke per hole.  A           player with a course handicap of 11 would receive one stroke on each of the first 11 lowest stroke allocated holes (6 strokes         on the front nine and 5 strokes on the back nine).  In match play, if one golfer is a fifteen (15) handicap and the other golfer is       a twenty-five (25) handicap, the higher handicap golfer will receive one (1) stroke on each of the first ten (10) lowest allocated       holes.
4.  For handicap and posting purposes, the maximum score that a player will post for any given hole is Net Double Bogey.  Net 
      Double Bogey is defined by the WHS as par + 2 + allocated strokes (pops).  Players are expected to play in "accordance                    with the principles of the Rules of Golf."

5.   After prolonged illness or injury, upon player’s request and approval by the Board, handicap modification is available locally.

POST THESE SCORES
1. Posting “C” Scores:  The Handicap Committee will post all Tournament scores and all Tuesday Play Day scores.
    Post all scores whenever you play, including: Best Ball, Match Play, Team Play, couples’ events, Kachina and all away scores.            Neither the USGA Handicap System nor The Rules of Golf provide for practice rounds.  SBWGA-18 policy allows INTERNET              posting.
2.  Incomplete or Nine-Hole Rounds:  If seven (7) holes are played on the same nine-hole course, a 9-hole adjusted score must           be posted.  If 14 or more holes are played, an 18-hole adjusted score must be posted.  In either case, post your Net Par                   Score on a hole for holes not played.  The computer system combines any two 9-hole scores in the scoring record into one 1         18-hole score, even if there are intervening 18-hole scores.  A “C” on the scoring record will indicate this combined score. 
     A 9-hole score will be retained until it is older than the oldest 18-hole score in your score history.
3. Incomplete Holes:  If a player picks up on a hole, record the score she most likely would have made. That score, however,               must not exceed her Maximum Score on a hole.  Incomplete hole scores and scores for those holes not played should be               marked with an “X”.
4. Holes Not Played:  When a hole is not played, this is called "Net Par" - which is par + allocated strokes (pops).
5.  Use of Mulligans:  No “C” score posting allowed when Mulligans are used.

DO NOT POST THESE SCORES:  When a majority of the holes are not played under the Rules of Golf, such as a Scramble or a Scotch.

HANDICAP RECORDS & PENALTIES
1.  In order for us to enjoy playing the game of golf in a spirit of fair and friendly competition, members must post correct scores       of every 9 or 18-hole game played.  The computer system keeps track of these records and computes handicaps based on the       scores entered.
2.  The Handicap Committee monitors and corrects postings, but its work is only effective if members conscientiously input all            scores, including non-league and away play.
3.  To maintain open communication and to extend every possible courtesy, the Handicap Committee will contact members by          email before assessing penalties.  For those who do not have email, they will be contacted by phone.
4.  Penalty for Not Posting:  The Handicap Committee will conduct bi-monthly audits on random dates.  A member should post           her score the day of play.  The Handicap Committee will contact the member, by email or phone, to ascertain the score and           will then do a courtesy posting of the score and assess a penalty score if warranted.  In the determination of a penalty, the             Handicap Committee will follow the USGA Handicap System Section 8B to be applied at the discretion of the Handicap                     Committee.  The penalty score will be equal to the lowest/highest Handicap Differential in the player’s scoring record.
5.  Penalty for Posting Incorrectly: If you discover that you have made an error in posting, such as wrong score, wrong date,                  incorrect tee ground or have not played according to the usual rules of play, send a Correction Form via the website                        (sbwga.com).  Include as much information as needed to assist the Handicap Committee in deciphering the issues.  Penalties         are not assessed when this is done.
6. Appeals:  The Handicap Committee will make every effort to resolve posting issues with the members.  A penalty score may           be appealed to the Handicap Committee within ten (10) days of the assessment.
 
TUESDAY TOURNAMENT PLAY
1.  USGA procedures and the WHS will govern rules of play and handicaps.
2. A player must be a paid member of SBWGA-18 in good standing with an established USGA 18-hole handicap to be eligible for        official play day competition.  Maximum course handicap for weekly play is 40.  The Course Handicap will be                                      determined using the corresponding Course rating.  ACE Day will play to a maximum course handicap of 36.
3.  For all Tuesday Tournaments, including Shotgun Days, all players should check in with the Starter or Golf Shop area,                       whichever is designated by the committee chairs running the event, twenty (20) minutes prior to tee times.

Weekly Sign Up: 
Scheduled Tuesday play days are for SBWGA-18 members only.  A member will sign up with the intention of participating in the game of the day.  The Chair and her Committee will control pairings. 
A minimum of eight (8) players must complete play in order to constitute a field in which sweeps will be paid on a scheduled Tuesday.  The field of play may be divided into flights according to handicaps.  The Chair and her Committee will set the range for each flight.
In stroke play, throughout the round, players are to remain in the group paired by the Committee whenever possible.  Any player who does not complete 18-holes will write “WD” (withdraw) on her scorecard.  In all circumstances, common sense should prevail. 
The procedures for Tuesday Play Day are as follows:
a.    Notice of the Tuesday games to be played will be posted on the bulletin board and web site three months at a time Chelsea            INTERNET System (CSU), allowing thirty (30) days advance.
b.    Sign up deadline is Wednesday at 2:00 PM, prior to the desired Play day.  Entries after the deadline may have the                              opportunity to play if space becomes available.
c.     After Wednesday at 2:00 PM, all late entries, as well as cancellations, will be made by email to tuesday-play@sbwga.com.
d.    Once you receive your second Chelsea notification on Monday all cancellations will be reported to the Pro Shop either by                phone or email to proshop@saddlebrooke.org.
e.     For special events, such as Pick Your Partners, Major Tournaments, Guest Days, etc., sign up will be by form sign up (FSU)              with normal sign up deadline unless otherwise stated.  All Tuesday Play Day games will be by Chelsea including partners                and foursomes.
f.      There will be a Follow the Field (FTF) signup for a Tuesday play day under the following conditions:  when there is a Special             Tournament with an entry fee with the exceptions of Lagos and Home & Home & Home and when there is a tournament               with a multiple day commitment, which includes all Major Tournaments
g.     Members may opt to play from any SBWGA-18 approved tee on Tuesday Play Days and ACE Days with the exception of                  Major and Special Tournaments. On membership application form a player will select two (2) tee option:  one (1) for                        Tuesday Play Day and one (1) for ACE Day.  If a player wishes to change her Tee selection, she must notify the Tuesday Play            Day Chair in writing. A player may change her Tee option only once during the year.
h.     The pairings will be posted on Chelsea no later than Saturday prior to play.  Final pairing will be posted on Chelsea on the               Monday prior to play.
i.    Tuesday Play Day games will mostly be individual formats suitable for posting. Members will use the WHS maximum hole              scores of Net Double Bogey for all weekly league days excluding ACE Day for all flights.  Members that record a maximum              score of Net Double Bogey will still qualify for the Tuesday league games.  Mark the scorecard with an "X" prior to the max              score.  A few games, such as “3 Clubs and a Putter” and team scrambles do not comply with the USGA rules and cannot be            posted.  Instructions for the weekly game will be posted on the bulletin board and sbwga.com.  When the game is a team              format or Stableford game, a player who is “out of the hole” or cannot improve her standing in the game of the day, should            pick up her ball to maintain pace of play.  She will apply the WHS rule for “Net Double Bogey” or if the hole is  not played “Net        Par.”  In team games like “two best balls” and match play a player may pick up if out of the hole.  The players must use                    their best judgement for the number of strokes needed to complete the hole from that position.  If the player is: 5' or less              add 1 stroke; between 5' and 20 yards, add 2 or 3 strokes (depending on the position of the ball, difficulty of the green and 
      ability of the player); more than 20 yards, add 3 or 4 strokes.

j.     If the committee considers that a player is guilty of a serious breach of etiquette, it may impose a penalty of disqualification           under Rule 1.2.
5.    Each player is responsible for:
a.     Verifying her correct handicap and attesting her own score (both subject to disqualification if in error) per
        USGA Rule 3.
6.    Scorecards:  For all events, two (2) scorecards must be kept.  One scorecard will be turned in to the Scoring Committee.                   Scores should be checked hole by hole before the scorecard is returned.  Every scorecard must have at least two signatures.         For individual play, all competitors must sign the scorecard.  Any player attesting to an incorrect score or failing to sign a                  scorecard when required may be disqualified per USGA Rule 3-3b.
7.    Ties on Tuesday Play days:  The Tuesday Play Day Chair will combine winnings for tied scores and divide the winnings                      among the tied players. Ties on ACE Day the card-off method is used for every place.
8.   Blind Draws:  For team events on Tuesday Play days, should there be a “blind draw” required to create a foursome, the                  person who is designated as   the “blind draw” for a team shall NOT be eligible to win Sweeps payouts as a member of that            team.
9.    Cancellation of Tuesday Play Days, Special Tournaments:  Cancellation of any tournament is at the discretion of the Chair                and the Golf Professional where applicable.

ACE DAYS
The Tuesday Play Day Chair schedules this monthly event.  On ACE Day, all players must putt out or be disqualified.  Overall Low Gross and Overall Low Net winners over the field will determine the Aces of the Month.  Monthly Ace winners are limited to one win in low gross OR one win in low net per calendar year. 
Only those players opting to play from the Red/Yellow tees are eligible for Gross ACE of the Month and Gross AGA State Medallion.   Those players are also eligible for Net ACE of the Month and Net AGA State Medallion.  Those opting to play from any other SBWGA-18 approved tee will compete for Net ACE of the Month and Net AGA State Medallion.  The Net ACE of the Month and Net State Medallion winner played from mixed tees will be determined using WHS Playing Handicap.  
All players that qualified throughout the calendar year are eligible to play in the ACE of ACES playoff.  ACE of ACES qualifiers will only compete in the category (i.e. Gross or Net) and from the tees from which they won.
All players will play to a maximum course handicap of 36.  The Handicap Committee will post all players scores appropriately according to WHS rules.
ACE day pairings will be based upon handicap index.  ACE day flights will be based upon tees played.  Gross ACE overall winner can only come from the R/Y flight.  Net ACE overall winner can come from any flight.
A minimum of three (3) players playing from a particular tee is required for ACE Day Gross payout.  Payout will be between 24-33% of the field members for each Flights.
On ACE DAY, ties for Aces of the Month and flight winners will be broken using the USGA recommended Card Off Procedures.  The acceptable method of matching the cards is to determine the winner on the basis of the best score for the last nine (9) holes.  If the tying players have the same score for the last nine (9), determine the winner on the basis of the last six (6) holes, last three (3) holes and finally the 18th hole. (Note: card off is automated in Golf Genius Reports).
Regardless of where a player begins on the rotation of courses, on the SaddleBrooke/Tucson course, Tucson is the back nine; on the Tucson/Catalina course, Catalina is the back nine; on the Catalina/SaddleBrooke course, SaddleBrooke is the back nine.

AWARDS & GIFTS
In the covenants of HOA1, Rules and Regulations, 11.7, C and D it states:
C.  All event golf prizes and golf awards for the event shall be purchased from the SaddleBrooke One Golf Shop.
D.  Marketing/tournament sponsors are encouraged, and shall have the right to donate their prizes and gifts without purchasing from the SaddleBrooke One Golf Shop, with agreement of the Director of Golf.

Therefore, pay-outs for events at SaddleBrooke SGWGA-18 should follow these standards:
  1. In order to ensure our Amateur status, any entity which is separate from our annual dues can be paid in cash or gift cards.  This includes proxies such as Hole-In-one, Chip-Ins, Closest to the Line, Closest to the Pin, Longest Drive, Birdies.  This also includes Southern District and Eclectic.
  2. Sponsor money can be used for tournament pay-outs in the form of golf shop credit, tee gifts, raffle items, guest/pro lunches.  Par Points is a gift card or gift.
  3. Any tournament/event must receive the approval of the SB HOA1 Head Golf Pro for permission to use sponsor money for awards other than Pro Shop credit.
  4. Most Improved Golfer award must be Pro Shop credit.
  5. On League Day, all sweeps are paid from SBWGA-18 annual dues in the form of Pro Shop credit.
NOTE:  Pay-outs can exceed any monies paid in by members for any of the above events, if approved the SBWGA-18 Board.
(Approved by the 2020 SBWGA Board) - February 17, 2020




SaddleBrooke Women's Golf Association ©
64500 E SaddleBrooke Blvd
Tucson, Arizona 85739

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